Position Requirements
Position Description
Performs support and coordinative work in direct support of an administrative team of a specific administrative office or department. Coordinates and assists with functions such as planning, researching, budgeting and program implementation and evaluation. Performs responsible and complex office support duties, thus relieving the administrator of these duties. Work is performed under administrative supervision.
Major/Essential Functions
Provide high-level executive support to the Director of ISCE including: managing a complex calendar of appointments and meetings; drafting correspondence, memos and letters; coordinating business travel (conference registration, hotel bookings, flights); processing P-card expenses and travel expense reports; managing professional membership renewals; and supporting special projects as needed.
Provide high-level executive support to the Director of ISCE including: managing a complex calendar of appointments and meetings; drafting correspondence, memos and letters; coordinating business travel (conference registration, hotel bookings, flights); processing P-card expenses and travel expense reports; managing professional membership renewals; and supporting special projects as needed.
Plan and coordinate institute meetings and events: develop meeting materials (agendas, minutes, PowerPoint presentations, brochures) in collaboration with the Media Coordinator; serve as event coordinator for seminars, webinars, workshops, symposia and site visits (managing end-to-end logistics).
Manage daily office operations for all ISCE suites: inventory control, supply ordering, equipment maintenance and workspace organization; serve as the front-line ambassador, providing excellent customer service and maintaining a professional, welcoming environment for visitors and stakeholders; uphold confidentiality of ISCE information and act with discretion at all times.
Promote a positive image of ISCE, support the Director and institute staff, and perform other duties as assigned to accomplish the institution’s mission.
Knowledge, Skills, and Abilities
Proficiency in written and mathematical processes as may be reflected by the completion of high school or the equivalent. Two years progressively responsible clerical experience. Additional education and/or related experience to equal two years may substitute on a year for year basis.
Required Qualifications
Bachelor's degree in job related field plus one year responsible experience. Additional specific job related experience may substitute for required education on a year for year basis.
About Us
About the University
Established in 1923, Texas Tech University is a Carnegie R1 (very high research activity) Doctoral/Research-Extensive, Hispanic Serving, and state-assisted institution. Located on a beautiful 1,850-acre campus in Lubbock, a city in West Texas with a growing metropolitan-area population of over 300,000, the university enrolls over 40,000 students with 33,000 undergraduate and 7,000 graduate students. As the primary research institution in the western two-thirds of the state, Texas Tech University is home to 10 colleges, the Schools of Law and Veterinary Medicine, and the Graduate School. The flagship of the Texas Tech University System, Texas Tech is dedicated to student success by preparing learners to be ethical leaders for a diverse and globally competitive workforce. It is committed to enhancing the cultural and economic development of the state, nation, and world.
About Lubbock
Referred to as the “Hub City” because it serves as the educational, cultural, economic, and health care hub of the South Plains region, Lubbock boasts a diverse population and a strong connection to community, history, and land. With a mild climate, highly rated public schools, and a low cost of living, Lubbock is a family-friendly community that is ranked as one of the best places to live in Texas. Lubbock is home to a celebrated and ever-evolving music scene, a vibrant arts community, and is within driving distance of Dallas, Austin, Santa Fe, and other major metropolitan cities. Lubbock’s Convention & Visitors Bureau provides a comprehensive overview of the Lubbock community and its resources, programs, events, and histories.
About the College
The Edward E. Whitacre Jr. College of Engineering is home to seven academic departments (chemical, civil & environmental & construction, electrical & computer, industrial, mechanical, petroleum, and computer science), offers over 30 degrees to about 6,600 students, including more than 850 graduate students. Research funding has grown substantially, with over $18 million annual research awards in recent years. The major research strengths are in wind science & engineering, pulsed power and power electronics, microscale and nanoscale devices, and semiconductor materials, engineering medicine, bioengineering, energetics, and polymer materials.
About the Department/School/Area
Texas Tech University Institute for Sustainability and Circular Economy (ISCE) is dedicated to developing solutions to major society problems while integrating sustainability, resiliency, and circular economy practices. ISCE provides an infrastructure for collaboration among multiple disciplines. CASFER is an example of a sustainability initiative. The vision of the NSF Engineering research center CASFER is to enable resilient and sustainable food production by developing next-generation, modular, distributed, and efficient technologies for capturing, recycling, and producing nitrogen-based fertilizers. CASFER is led by Texas Tech University with four partner institutions, Georgia Tech, MIT, Case Western Reserve University, and Florida Agricultural and Mechanical University. CASFER has over 30 faculty and researchers and is supporting over 70 graduate students, undergraduate students and post-doctoral researchers.